Senior Accountant - Garthchester

Job Description

Financial Leadership & Strategy

Provide strategic leadership across all financial activities for the portfolio, including budgeting, forecasting, reporting, and cash flow management.
Provide day-to-day leadership to the accounting team, setting priorities, standards, and workflows that scale across a growing property portfolio.
Support the Executive Team with financial analysis for new acquisitions, business opportunities, and portfolio expansion.

Monthly Financial Closing & Reporting

Oversee monthly closings for each property, generating accurate financial statements and board-ready reporting packages for property managers and boards.
Review and approve bank reconciliations, journal entries, and closed-period audit trails to ensure accuracy across the portfolio.
Prepare and/or oversee preparation of financial statements for multiple community associations, cooperatives, and condominiums simultaneously.

Accounting Operations Oversight

Oversee core accounting functions, including accounts payable, accounts receivable, payroll, and general ledger maintenance across the portfolio.
Lead, mentor, and manage accounting staff, fostering professional growth and ensuring a high-performing accounting department.
Maintain strong attention to detail and knowledge of accounting principles, general ledger management, and account reconciliations across the team.

Budgeting, Chargebacks & Special Assessments

Prepare annual budget templates and refine line items in collaboration with property managers, ensuring reserve contributions are adequate and budgets are loaded accurately into management software.
Verify that new common charges, maintenance increases, and special assessments are correctly calculated and applied.
Oversee the chargeback process for unit-specific expenses (e.g., plumbing, cleaning, or damage repairs), confirming approvals, posting to owner ledgers, and tracking collections.

Loan & Debt Administration

Direct loan administration for the portfolio, including monthly loan payments, amortization schedules, loan-funded project assessments, early payoffs, and accurate allocation of principal and interest.
Lender reporting requirements & compliance

Bank & Cash Management

Manage bank relationships and cash positions across all association accounts, including CDs and investment accounts, in coordination with accounting staff.
Oversee the reconciliation process, investigating discrepancies and ensuring monthly bank reconciliations are completed and finalized within management software.
Maintain strong relationships with banks, auditors, and other financial partners on behalf of the firm.

Audit, Tax & Compliance

Direct the annual audit process and serve as the primary liaison with external auditors and CPA firms for annual audits and tax filings.
Coordinate preparation of annual Income & Expense reports and auditor adjustments.
Establish and maintain robust internal controls, fiscal policies, and best practices to ensure compliance with GAAP standards, association bylaws, and regulatory requirements.

Board, Client & Interdepartmental Relations

Work directly with boards of directors, specifically treasurers, on financial issues, budget planning, and reserve strategy.
Serve as liaison between community/property association managers and outside firms for tax preparation, audit, and compliance matters.
Participate in onboarding and initial setup of new client properties, establishing accounting structures and reporting cadences from day one.

Bachelor's degree required in Accounting, Finance, or a related field.
5–7 years of progressive accounting experience, including at least 3 years in a leadership or supervisory role.
Prior experience in property management, cooperative/condominium accounting, or real estate accounting required; familiarity with AICPA Fund Accounting methods preferred.
Proficiency with property management accounting platforms such as MRI, Vantaca, AppFolio or other comparable management software.
Strong proficiency in Microsoft Office Suite, particularly Excel and Outlook.
Solid background in audit coordination, internal controls, and regulatory compliance.

Strong leadership, mentoring, and team-development skills.
Excellent communication and interpersonal skills for board, client, and staff interactions.
High attention to detail and accuracy in financial processing and reporting.
Ability to manage multiple properties and competing priorities in a fast-paced environment.
Sound judgment and problem-solving ability in resolving financial discrepancies.
Comfortable working collaboratively in a structured, deadline-driven environment.

Competitive salary, commensurate with experience.
Comprehensive benefits package - medical, dental, vision, and 401(k) with company match.
Opportunities for professional advancement through continued portfolio growth and expanded leadership responsibility.